Planning events can be monumental, but with the right digital tools it becomes manageable. Today's digital planners are sophisticated, versatile, and easier to use than ever — designed to help you manage tasks, streamline workflows, and collaborate with your team in real time. Here's a comprehensive look at the most popular digital planners for event planners.

Why digital planners

  • Accessibility: Reach your planner from any device, anywhere.
  • Customization: Tailor the planner to your specific workflow.
  • Collaboration: Share and work with your team in real time.
  • Integration: Sync with other tools and platforms for seamless workflow management.

Notion

Notion workspace showing customizable templates and project boards

An all-in-one workspace that integrates notes, tasks, databases, and calendars into a single platform. Ideal for planners who need a highly customizable tool to manage every aspect of their projects.

  • Customizable templates: Build and reuse templates for various event types.
  • Task management: Assign tasks, set deadlines, track progress.
  • Collaboration: Built-in sharing and commenting.
  • Integration: Syncs with Google Drive, Slack, Trello.
  • Calendar view: Visualize tasks and deadlines on a calendar.
  • Pricing: Free for personal use; Personal Pro $8/mo; Team $10/mo per user.

Trello

Trello board showing event planning cards organized into lists

A visual approach to project management through boards, lists, and cards. Simple and effective for organizing tasks and collaborating with a team. The drag-and-drop interface keeps detail tracking effortless.

  • Visual task management: Boards and cards organize the whole project.
  • Checklists: Create and manage subtasks inside cards.
  • Due dates: Set deadlines on tasks and cards.
  • Attachments: Add files and documents directly to cards.
  • Collaboration: Share boards and work with team members in real time.
  • Pricing: Free for personal use; Business Class $12.50/mo per user; Enterprise custom.

Asana

Asana project timeline showing tasks and milestones

A powerful project management tool for orchestrating work from daily tasks to strategic initiatives. Ideal for managing complex events with multiple stakeholders.

  • Task assignments: Assign tasks to team members with deadlines.
  • Project timelines: Visualize progress through timeline views.
  • Calendar view: Track deadlines and milestones.
  • Integrations: Connects to Slack, Dropbox, Google Drive.
  • Team collaboration: Share updates and communicate within tasks.
  • Pricing: Free for personal use; Premium $10.99/mo per user; Business $24.99/mo per user; Enterprise custom.

Monday.com

Monday.com dashboard showing customizable workflow boards

A versatile work operating system that empowers teams through customizable boards and visual tracking. Built for productivity with automated workflows and real-time updates.

  • Customizable workflows: Tailor flows to your event planning needs.
  • Project tracking: Monitor progress and tasks.
  • Visual dashboards: Overview of tasks and timelines at a glance.
  • Team collaboration: Share updates and collaborate inline.
  • Automations: Automate repetitive tasks and notifications.
  • Pricing: Basic $8/mo per user; Standard $10/mo per user; Pro $16/mo per user; Enterprise custom.

ClickUp

ClickUp interface showing task lists, time tracking, and document sharing

A robust productivity platform with comprehensive task management, time tracking, and workflow customization. Manages tasks, tracks time, and shares documents all in one place.

  • Task management: Customizable views and statuses.
  • Time tracking: Track time spent on tasks and projects.
  • Document sharing: Collaborate on docs inside the platform.
  • Goal tracking: Set and monitor goals across projects.
  • Integrations: Connects to Slack, Google Drive, Trello.
  • Pricing: Free for personal use; Unlimited $5/mo per user; Business $12/mo per user; Enterprise custom.

Smartsheet

Smartsheet spreadsheet interface with Gantt chart visualization

Merges the familiarity of spreadsheets with advanced project management — Gantt charts, automation, the works. Perfect for planners who like a structured, table-based approach.

  • Spreadsheet-like interface: Familiar pattern for managing projects.
  • Project tracking: Gantt charts and task lists.
  • Collaboration: Share sheets and work together in them.
  • Automation: Automate tasks and notifications.
  • Reporting: Generate reports to analyze performance.
  • Pricing: Pro $7/mo per user; Business $25/mo per user; Enterprise custom.

Airtable

Airtable database view with grid, calendar, and Kanban arrangements

Combines database functionality with the flexibility of a project management tool. Ideal for tracking project data with customizable views and templates.

  • Database-style management: Flexible database approach to project data.
  • Customizable views: Grid, calendar, Kanban — pick what fits.
  • Templates: Use and customize templates for your needs.
  • Collaboration: Share bases and work with team members.
  • Integrations: Connects to Slack, Google Drive, Trello.
  • Pricing: Free for personal use; Plus $10/mo per user; Pro $20/mo per user; Enterprise custom.

Event Temple

Event Temple platform showing booking management and CRM integration

A dedicated event management platform with CRM integration, booking systems, and detailed reporting. An all-in-one solution for managing events start to finish.

  • Event management: Tools for managing events and bookings.
  • CRM integration: Sync with CRM systems for customer relationships.
  • Booking and reservation systems: Manage bookings and reservations efficiently.
  • Reporting: Generate detailed reports and analytics.
  • Analytics: Track performance and insights.
  • Pricing: Custom — based on needs and scale.

Choosing the right digital planner can change your event planning process. Simple task manager, comprehensive project tool, or specialized event platform — there's a fit out there for every team and workflow. Embrace the digital era and elevate the way you stay organized.